CROSS REFERENCES

State law provisions, RC 149.39

167.01     Creation and Composition; Records Disposal and Retention Procedure

(a) There is hereby created a City Records Commission composed of the Mayor or his delegate, as Chairman; the Director of Law or his delegate, the Director of Finance or his delegate; the Clerk of Council or his delegate; and a citizen appointed by the Mayor. The Commission shall appoint a Secretary, who may or may not be a member of the Commission and who shall serve at the pleasure of the Commission. Such Commission shall adopt its own rules and order of business and keep a journal of its proceedings. The Commission shall meet at least once every six months, and upon call by the Chairman.

(b) Such Commission shall review records disposal lists submitted by Municipal offices. The disposal lists shall contain those records which have been microfilmed or no longer have administrative legal or fiscal value to the City or to its citizens. Such records may be disposed of by the Commission pursuant to procedure hereinafter outlined.

When Municipal records have been approved for disposal, a copy of such records list shall be sent to the Bureau of Inspection and Supervision of Public Offices of the Auditor of State. If such Bureau disapproves of the action by the Commission, in whole or in part, it shall so inform the Commission within a period of sixty days, and these records shall not be destroyed. Before records are otherwise disposed of, the Ohio Historical Society shall be informed and given the opportunity for a period of sixty days to select for its custody or disposal such public records as it considers to be of continuing historical value.

(c) Such Commission may cause the preparation of records retention and destruction, schedules for the guidance of the various offices, departments, divisions, boards, and commissions of the City.
(Ord. No. 1502-93. Passed 11-29-93, eff. 12-7-93)