Note: The legislative history of this chapter, except where specifically noted at the end of a section, is as follows: Ordinance No. 63410-A, passed September 22, 1924.
CROSS REFERENCES
Establishment and discontinuance of departments and offices, Charter § 77
General provisions for directors of departments, Charter § 78
Departmental divisions, Charter § 79
Records required, Charter § 82
For the purposes of the general provisions of the Charter and ordinances of the City, the Municipal Court, Council, office of the Mayor, office of the Clerk of Council, Sinking Fund Commission, City Planning Commission and the Board of Revision of Assessments shall be treated and construed as being departments of the City government, in addition to the administrative departments under charge of the Mayor, as established by the Charter or ordinances of the City.
Each administrative department which is required to authenticate with a City seal any document issued by it shall have a departmental seal, which shall be in the custody of the director of the department, and shall be used as directed by him. The seal shall consist of a disc one and three-fourths inches in diameter, upon which shall be the City banner, surrounded by a circle, upon which shall appear the words "City of Cleveland, O." and "Department of —————————— ", filling in the blank with the appropriate name.
(a) The offices of the City Clerk and the offices of all directors of departments, of all commissioners or chiefs of divisions and of all heads of bureaus and offices under the Mayor, all of the commissions appointed by Council and of all other boards or commissions of the City, but not the office of the Mayor, shall be offices of public record. Each such office shall preserve, file, record and index in proper form, all official documents and formal reports received by it pertaining to the duties assigned to it, and not required to be transmitted to another office of the City. They shall likewise preserve, file, record and index properly authenticated copies of all official documents and all formal reports issued by them.
(b) Any official document received by any such office and not pertaining to the duties or functions of such office shall not be retained, filed or indexed in such office, but shall be transmitted immediately to the appropriate office, or to the office of the Mayor. Boards and commissions or other authorities which do not maintain offices shall be deemed, for the purposes of this section, to be a part of and included within such offices in the administrative service as they may be most nearly affiliated with, as designated by ordinance or by the Mayor.
(c) All the documents and records covered by provisions of this section shall be the property of the City and shall not be removed from their respective offices except for proper use, and shall be returned upon the completion of any such use. Private papers, not pertaining to the business of any office, shall not be filed or recorded among its records. The official documents and records of any office shall, during the hours when such office is open, be under proper regulations and conditions open to examination by all persons whose official duties so require and to all citizens or taxpayers of the City who may so request. However, documents, reports and records not yet completed, or in use in the work of the office, or documents or records containing information which is required in evidence in litigation in which the City is interested, or which if revealed would result in injury to the interests of the City in litigation or in the conduct of the City's business, need not be so revealed.
The Mayor shall prescribe such rules and regulations as he may deem necessary or expedient, not inconsistent with the Charter or the ordinance of the City, for the general conduct of the City's affairs under his management, and for the guidance of any two or more departments in their relations with each other and with other public authorities. The director of each department shall in like manner prescribe such rules and regulations as he may deem necessary and expedient for the proper conduct of his department, not inconsistent with the Charter or ordinances of the City, or with the general rules and regulations prescribed by the Mayor. All such rules and regulations may be revoked or amended or added to at any time by the officer having authority to prescribe them. On or before December 31, 1924, the City Manager shall submit to Council a report setting forth in proper arrangement all general and departmental rules and regulations then in effect. Such report shall be published in pamphlet form or otherwise. Thereafter the City Manager or Mayor shall give written notice to Council whenever new or additional general rules and regulations are prescribed by himself or by any director or when existing rules and regulations are amended or revoked.
The director of any department is hereby authorized to accept gifts of property, including money, provided:
(a) the gift is used in the operation of the department;
(b) the donor has provided written notification to the director of intent to make a gift, specifying the type of gift and the amount;
(c) the director has accepted the gift in writing prior to the date of donation; and
(d) the aggregate fair market value of all gifts made by the donor during the calendar year does not exceed ten thousand dollars ($10,000).
The director shall notify the Clerk of Council of the acceptance of any gift pursuant to this section.
(Ord. No. 341-91. Passed 4-29-91, eff. 5-2-91)
The director of any department is hereby authorized to apply for and accept grants from various entities, both public and private, to conduct the operation of the director's department, provided that the proceeds of each grant shall not exceed ten thousand dollars ($10,000) and provided further that the City is not obligated to provide in cash matching funds as a condition of receiving the grant. The director of any department is further authorized to file all papers and execute all documents necessary to receive the funds under said grants and, upon acceptance of said grants by a director pursuant to this section, the grant funds shall be appropriated for the purposes set forth in the grant agreement. The director shall notify the Clerk of Council of the making of any grant application or the acceptance of any grant pursuant to this section.
(Ord. No. 341-91. Passed 4-29-91, eff. 5-2-91)
The director of any department is hereby authorized to expend funds in order to provide food, beverages, and mementos for events honoring employees for work-related achievements.
(Ord. No. 18-92. Passed 1-27-92, eff. 2-3-92)
Notwithstanding and as an exception to the Codified Ordinances of the City of Cleveland, 1976 to the contrary, all directors of the various City departments, or the directors' designee, shall provide to the Clerk of Council, within seven (7) days of execution, a copy of any and all professional services contracts which are executed and/or certified in an amount of $10,000 or less.
(Ord. No. 1425-2000. Passed 8-7-00, eff. 8-17-00 without the signature of the Mayor)