Note: The legislative history of this chapter, except where specifically noted at the end of a section, is as follows: Ordinance No. 63410-A, passed September 22, 1924.
CROSS REFERENCES
General provisions, Charter § 31
Photostat or microfilm recording, RC 9.01
Duty to arrange for opening prayer at Council meetings, CO 111.03
Revelation of confidential matters, CO 621.12
Tampering with records, CO 625.16
Council shall choose a Clerk, a Chief of the Bureau of Information, a Chief of the Bureau of Budget and such other officers and employees as Council may by resolution determine to be necessary. The Clerk and all such officers and employees shall serve during the pleasure of Council. No person shall be eligible for Clerk who has not had training or experience in legislative procedure or in the preparation of legislation. The Clerk shall have supervision over the assistant clerks and employees of Council.
(Ord. No. 975-66. Passed 4-18-66, eff. 4-20-66)
The Clerk of Council is the City Clerk, as the term is used in the Charter and ordinances of the City or in the laws of the State which may be applicable.
The City Clerk shall properly record, file and index all official documents, reports, papers or communications received by Council. He shall have the custody and control of all of the files and records of Council and such other official documents and reports belonging to the City as are not part of the records of other offices of the City.
The certified copies of public utility grants, renewals and extensions thereof and all transfers, mortgages and other documents affecting the title or use of public utilities, required to be filed with the City under provisions of Charter Section 187, shall be communicated to Council and be properly filed, recorded, indexed and preserved as public records by the City Clerk.
There shall be a seal of the Clerk of Council, which shall be in the custody of the Clerk and shall be used by him in all cases in which he is required to use a seal. The seal shall consist of a disc one and three-fourths inches in diameter, upon which shall be the City banner, surrounded by a circle upon which shall appear the words "City of Cleveland, O." "Clerk of Council."
(a) The Clerk of Council shall keep an accurate and correct Journal of proceedings of Council and of each committee thereof. He shall have the custody of all the laws and ordinances of the City, and shall edit, index and have bound annually sufficient copies of the City Record to supply each member of Council, the Mayor and each director of a department and commissioner of a division, with one copy each, and to have additional copies for sale at the price established by Council. He shall furnish all transcripts, orders and certificates called for by any person, and authenticate the same by his official signature under his seal.
(b) All revenues received from the sale of documents shall be deposited monthly in the City Treasury.
(c) The clerk shall, within two weeks after the passage of any ordinance by Council vacating, narrowing or altering any street or alley, inform the County Auditor of the action of Council by mailing him a certified copy of such ordinance. The Clerk shall furnish to the public library of the City copies of all reports, Council proceedings or matters printed by authority of the City immediately upon their publication.
(Ord. No. 663-66. Passed 4-4-66, eff. 4-4-66)
(a) There is hereby established in the office of the Clerk of Council a Bureau of Complaints to be administered and controlled by a Chief subject to the provisions of the Charter and ordinances of the City, and to the supervision and direction of the Clerk. The Chief and the necessary personnel to carry out the functions of the Bureau shall be appointed by the Clerk with the approval of Council.
(b) The Bureau shall receive complaints of citizens concerning the public service, refer such complaints to the appropriate department for investigation and report, advise the complainant of the result of such investigation and report and do and perform such related functions as Council shall require.
(c) The Chief shall maintain an Information and Complaint Desk in the lobby of the City Hall and at such other places as Council may direct, for the purpose of directing the public to the proper departments and receiving complaints concerning the service to the public by the several departments of the City government.
(d) In the handling of complaints the Chief and his assistants shall adhere to the following procedure:
(1) Receipt of complaints, written or verbal;
(2) Acknowledgment to the complainant of the receipt thereof, if received by mail;
(3) Investigation and report by the department affected shall show name and address of the complainant, date and nature of the complaint, as well as a statement of what has been done to take care of the complaint and the reason, if any, for the lack of service;
(4) Forwarding of one of the copies of the complaint to the department concerned, and retention by the Bureau of one copy in a file known as the open file;
(5) Investigation and report by the department concerned shall be completed within five days unless unusual conditions prevail. Such report shall be made upon the blanks herein prescribed;
(6) Report from the department concerned shall be entered on the duplicate held by the Bureau and shall be transferred to a closed file;
(7) Advise complainant of the report from the department concerned;
(8) A complete written report shall be furnished to the Mayor and Council each month.
(Ord. No. 672-52. Passed 5-19-52, eff. 5-21-52)
(a) The Municipal Reference Library in the City Hall, a division of the Cleveland Public Library, is hereby designated an official depository library for all printed, mimeographed or typewritten reports and documents issued by each committee of Council and the various departments, divisions or commissions of the City.
(b) Whenever any committee of Council, a department, division or commission issues any such report or document, the head of such agency shall cause at least one copy thereof to be promptly deposited in the Municipal Reference Library for the archive collection.
(c) There is hereby established an archive room in the office of the city Clerk which shall be under the jurisdiction and administration of the Municipal Reference Library.
(d) The Municipal Reference Library shall collect, catalogue, arrange and properly maintain all documents, reports and papers deposited therein, in such a manner so that they may be at all times easily accessible to all members of Council, all City officials and the general public for reference service. The Municipal Reference Library shall further secure such books, pamphlets, periodicals, documents and other literature by purchase or by loan from the Cleveland Public Library and other libraries and sources of information as may be needed by any members of Council or a City official in the course of his work.
(e) All copies of reports, documents and papers deposited with the Municipal Reference Library for the archive collection shall become the property of the Cleveland Public Library.
(Ord. No. 1796-42. Passed 1-18-43)
There shall be in the office of the Clerk of Council a Bureau of the Budget, the head of which shall be a person trained in accounting and preferably also with legal training and experience. He shall study, investigate and report to the Clerk on all financial reports, ordinances and accounts filed with the Clerk. He shall serve as clerk and advisor of the Finance Committee or of Council as a committee of the whole, when annual appropriation matters are before the Committee. He shall keep in close touch with and make investigations into the income and expenditure accounts of the City and the several departments and offices and report thereon whenever Council shall by resolution request. He shall make such investigations as Council shall require, and for such purposes he shall have all of the authority set forth in Charter Section 46. He shall perform such other duties as Council or the Clerk shall require.
(Ord. No. 476-40. Passed 1-27-41)
(a) The Clerk of Council shall each year compile, edit and have printed an "annual report of the Council of the City of Cleveland," containing the activities and accomplishments of the Council; and such other facts and statistics, together with cuts and graphs as the Clerk deems advisable. Such report shall be prepared, published and distributed in such manner as the Clerk deems advisable.
(b) The Clerk of Council shall receive and keep on file copies of any annual reports for the Mayor, the several departments, divisions, bureaus, commissions and offices of City government.
(Ord. No. 1642-92. Passed 11-23-92, eff. 11-30-92)
(a) The Clerk of Council is hereby authorized to collect the following fees for Codified Ordinance parts reflecting all code sections passed by Cleveland City Council complete through June 10, 2003:
| Cost
| Charter
| $ 7.03 | Part I. Administrative Code
| $ 28.10
| Part II. Health Code
| $ 17.04
| Part III. Land Use Code, Planning and Housing
| $ 14.94
| Part III. Zoning Code
| $ 10.40
| Part III. Land Use Code, Housing Code
| $ 14.25
| Part III. Land Use Code, Fire Prevention Code
| $ 19.60
| Part III. Building Code
| $ 10.40
| Part IV. Traffic Code
| $ 14.37
| Part V. Municipal Utilities and Services Code
| $ 28.10
| Part VI. Offenses and Business Activities Code
| $ 19.75
| Complete Set
| $ 323.12
| |
A complete set of the Codified Ordinances includes the Charter and all Parts, the General Index, User's Guide, tabbed dividers and binder.
(b) The Clerk of Council shall annually publish a supplement to the Codified Ordinances, which shall incorporate all legislative changes enacted by Cleveland City Council during the previous 12 months.
(c) The Clerk of Council is hereby authorized to collect the following fees for the supplement to the Codified Ordinances containing amendments passed by City Council from January 1, 2007 through December 31, 2007:
| Supplement Unit | | Charter
| $ 10.56 | Part I.
| $ 29.78
| Part II.
| $ 17.11
| Part IIIa.
| $ 15.01
| Part IIIb.
| $ 10.71
| Part IIIc.
| $ 17.80
| Part IIId.
| $ 15.01
| Part IIIe.
| $ 6.99
| Part IV.
| $ 6.18
| Part V.
| $ 22.89
| Part VI.
| $ 11.50
| Complete Bound Set
| $ 133.89
| |
(d) The Clerk of Council shall charge one dollar ($1.00) for each certification and five cents ($0.05) per page for copies of ordinances, resolutions, reports, communications and other documents.
(e) All fees specified herein are net and any sales tax or postage, if applicable, shall be in addition to the fees set forth herein.
(f) All fees collected in accordance with divisions (a) and (c) of this Section shall be deposited into a special revenue fund and such funds shall be used only for costs associated with reviewing, compiling, updating, indexing, printing, and/or codifying the Codified Ordinances and any supplements to the Codified Ordinances, including any costs associated with alternative formats and internet accessibility.
(Ord. No. 898-08. Passed 6-2-08, eff. 6-6-08)