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U.S. Code as of:
01/19/04
Section 2901. Definitions
As used in this chapter, and chapters 21, 25, 31, and 33 of this
title -
(1) the term "records" has the meaning given it by section 3301
of this title;
(2) the term "records management" means the planning,
controlling, directing, organizing, training, promoting, and
other managerial activities involved with respect to records
creation, records maintenance and use, and records disposition in
order to achieve adequate and proper documentation of the
policies and transactions of the Federal Government and effective
and economical management of agency operations;
(3) the term "records creation" means the production or
reproduction of any record;
(4) the term "records maintenance and use" means any activity
involving -
(A) location of records of a Federal agency;
(B) storage, retrieval, and handling of records kept at
office file locations by or for a Federal agency;
(C) processing of mail by a Federal agency; or
(D) selection and utilization of equipment and supplies
associated with records and copying;
(5) the term "records disposition" means any activity with
respect to -
(A) disposal of temporary records no longer necessary for the
conduct of business by destruction or donation;
(B) transfer of records to Federal agency storage facilities
or records centers;
(C) transfer to the National Archives of the United States of
records determined to have sufficient historical or other value
to warrant continued preservation; or
(D) transfer of records from one Federal agency to any other
Federal agency;
(6) the term "records center" means an establishment maintained
and operated by the Archivist or by another Federal agency
primarily for the storage, servicing, security, and processing of
records which need to be preserved for varying periods of time
and need not be retained in office equipment or space;
(7) the term "records management study" means an investigation
and analysis of any Federal agency records, or records management
practices or programs (whether manual or automated), with a view
toward rendering findings and recommendations with respect
thereto;
(8) the term "inspection" means reviewing any Federal agency's
records or records management practices or programs with respect
to effectiveness and compliance with records management laws and
making necessary recommendations for correction or improvement of
records management;
(9) the term "servicing" means making available for use
information in records and other materials in the custody of the
Archivist, or in a records center -
(A) by furnishing the records or other materials, or
information from them, or copies or reproductions thereof, to
any Federal agency for official use, or to the public; or
(B) by making and furnishing authenticated or unauthenticated
copies or reproductions of the records or other materials;
(10) the term "unauthenticated copies" means exact copies or
reproductions of records or other materials that are not
certified as such under seal and that need not be legally
accepted as evidence;
(11) the term "National Archives of the United States" means
those official records which have been determined by the
Archivist of the United States to have sufficient historical or
other value to warrant their continued preservation by the
Federal Government, and which have been accepted by the Archivist
for deposit in his custody;
(12) the term "Archivist" means the Archivist of the United
States;
(13) the term "executive agency" shall have the meaning given
such term by section 102 of title 40;
(14) the term "Federal agency" means any executive agency or
any establishment in the legislative or judicial branch of the
Government (except the Supreme Court, the Senate, the House of
Representatives, and the Architect of the Capitol and any
activities under the direction of the Architect of the Capitol);
and
(15) the term "Administrator" means the Administrator of
General Services.
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